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Title Chief Financial Officer
Location 1000 Carthage St. Sanford NC 27330
Job Information

Position Summary

The Chief Financial Officer performs extremely complex and/or sensitive accounting activities associated with the assigned responsibility and oversees the operations of the Finance Department.  Responsible for managing, monitoring and evaluating the general ledger, accounts receivable/resident accounting, accounts payable/payroll, Section 8 Housing Choice Voucher program and other accounting activities and services of the Finance Department.  Within these functional areas this position is responsible for performance that positively contributes to the Agency receiving satisfactory ratings in HUD Agency performance evaluation systems, such as Public Housing Assessment System (PHAS), Section 8 Management Assessment Program (SEMAP), or other future HUD evaluation systems.  The duties listed below are illustrations of the various types of work that may be performed.  The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

  • Oversees budget and cost controls, financial analysis, accounting practices, payroll functions, insurance coverage and evaluation, purchasing and inventory expenditures, Capital Funds Program (CFP) purchase requisitions, and ensures timely financial and statistical reports for management and Board of Commissioners (BOC) use. Analyzes and interprets financial data and recommends changes to improve systems and financial performance.
  • Pulls all operating subsidy drawdowns, monthly checks run, funds transfers, etc., and maintains general ledgers required for each program in compliance with federal, state, and local requirements.
  • Maintains project-based accounting system for the conventional housing programs.
  • Maintains an efficient internal auditing system to assure integrity in the use of funds, equipment, materials, and personnel to safeguard the Agency’s funds and property.
  • Prepares budget documents and budget submissions to HUD and other local agencies as required and is responsible for the control of and adherence to items contained within the budget after approval of the Budget by the BOC. Conducts budget workshops with other directors and commissioners during the budget process.
  • Prepares monthly financial statements, balance sheets, and various regular reports to ensure timely flow of information to the Chief Executive Officer, BOC, HUD and third-party participants as appropriate regarding the financial condition of the Agency and status of all programs and budgets.  Forecasts revenue for the Agency, develops fiscal impact statements, and provides advice on economic development activities.
  • Reviews and analyzes financial statements and requests, revises and/or approves reports prepared by staff, creates and develops departmental policies, plans, priorities, goals, and objectives, and controls Agency funds to ensure compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.
  • Ensures accounting and financial systems are maintained in accordance with Generally Accepted Accounting Principles (GAAP) and establishes and maintains appropriate internal controls to ensure compliance with applicable federal, state, and local laws and regulations and Agency rules and procedures.
  •   Represents the Finance Department to other Agency departments, elected officials, community-based organizations; and coordinates Department activities with those of other departments and external agencies and organizations as appropriate.  Communicates and coordinates accounting policies, practices, and procedures with department and Agency managers, vendors, reporting agencies, clients, and the public.
  • Aids and supports functional areas, resolves conflicts, complaints and disputes as they arise; assists with brainstorming and strategic planning for Agency initiatives; reviews and assists in all financial related transactions pursued or conducted by the Agency; invests surplus funds; administration of debt; attends various meetings.
  • Stays abreast of all changes in the regulatory environment, studies HUD regulations, laws, ordinances and publications, as well as those being considered; attends conferences, training, and meetings; reviews HUD pronouncements, state law changes and local directives to ensure compliance in all areas; comments on any proposed changes that would negatively affect the Agency and ensures timely implementation of new guidance.
  • Establishes policies and procedures, assures that appropriate records are established and maintained in accordance with professional practices and HUD regulations; and ensures reviews are performed as needed to determine if policies and procedures are still valid and controls are still in place; implements new and updated policies and procedures; and communicates changes to staff.

 Education and Experience

Employee must have a bachelor’s degree from an accredited college or university in Accounting, Finance or related field preferred with five (5) years’ experience in financial management or an equivalent combination of education and experience sufficient to fulfill essential position functions.  CPA preferred.

Knowledge and Skills

  • Must have knowledge of the state General Statutes, HUD Financial Accounting Requirements, HUD notices and regulations, and Generally Accepted Accounting Principles.
  • Thorough knowledge of the modern principles, practices and techniques pertaining to accounting, budgeting, financing, financial reporting procedures and requirements, personnel management, and financial management of housing programs.
  • Comprehensive knowledge of modern principles, GAAP, budgeting, financing, loans, mortgages and financial reporting and cost allocations.
  • Thorough knowledge of the relationship between the Agency and federal, state and local jurisdictions and their abilities to provide funds or other support to the Agency; accounting control requirements and auditing principles and procedures.
  • Thorough knowledge of applicable federal (HUD), state, and local laws and regulations pertaining to public housing authorities and the Housing Agency’s operating policies and procedures as they pertain to the position.
  • Thorough knowledge of the modern principles, practices, and techniques of personnel management, training, and performance evaluation.  Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
  • Ability to present information in a clear, organized, and convincing manner.
  • Ability to accurately and completely document in writing appropriate events and activities.
  • Ability to read and comprehend complex material.
  • Ability to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
  • Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.

Other Requirements

  1. Must possess a State of North Carolina driver’s license and maintain a good driving record.
  2. May be required to work an unusual work schedule.
  3. Must work with the highest degree of confidentiality.
  4. Must be available for occasional overnight travel for training.
  5. Must pass employment drug screening and criminal background check.
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Title Maintenance Technician
Job Information

Maintenance Technician
(Permanent Full-time)                     

The Sanford Housing Authority (SHA) oversees the operations of eight properties in Sanford, NC. SHA is an Equal Opportunity Employer. SHA is currently in need of an experienced and ambitious Maintenance Technician. The position provides support to the Maintenance Supervisor and Lead Maintenance Technician. The Maintenance Technician reports to the Maintenance Supervisor, and is responsible for maintenance activities related to compliance with the U.S. Department of Housing and Urban Development’s (HUD) rules and regulations, the SHA’s rules and policies, and Federal and State laws. Must adhere to established policies, procedures and internal controls.

This position will diagnose and correct routine maintenance needs in apartments, including work order requests, perform general maintenance tasks on SHA’s buildings and grounds and prepare records, clean and prepare vacant units for occupancy, perform general grounds keeping tasks to maintain clean, neat appearance of properties operated by the SHA.

Responsible for performing a variety of semi-skilled and skilled structural, plumbing, and electrical building maintenance work at SHA’s properties. Work involves repair and replacement of items such as windows, doors, gutters, cabinets, walls, ceilings, toilets, faucets, water lines, electrical outlets, and light fixtures. Also performs preventive maintenance tasks and grounds keeping tasks.

Candidate must be a team player and able to work with a diverse group of people. Candidate will work closely with residents and property management staff.

Minimum Qualifications: Ability to read and write in English, plus two years of building or apartment maintenance experience or an equivalent combination of training and experience. Ability to work “on call” for after hours maintenance problems.

All candidates must complete an application to be considered for the position. Background checks and drug/alcohol screenings will be performed.
Application Deadline: Open Until Filled

 

Técnico de mantenimiento
Contabilización de trabajos
(permanente completo)

La autoridad de vivienda de Sanford (SHA) supervisa las operaciones de ocho propiedades en Sanford, NC. Sha es un empleador de igualdad de oportunidades. Sha está actualmente en necesidad de un técnico de mantenimiento experimentado y ambicioso. La posición proporciona apoyo al supervisor de mantenimiento y al técnico de mantenimiento de plomo. El técnico de mantenimiento informa al mantenimiento Supervisor y es responsable de las actividades de mantenimiento relacionadas con el cumplimiento de las reglas y reglamentos del Departamento de vivienda y desarrollo urbano (HUD), las reglas y políticas de Sha, y las leyes federales y estatales. Deben adherirse a las políticas, procedimientos y controles internos establecidos.

Esta posición diagnosticará y corregirá las necesidades de mantenimiento rutinario en los apartamentos, incluyendo solicitudes de orden de trabajo, realizará tareas generales de mantenimiento en los edificios y terrenos de Sha y preparará registros, limpiará y preparará unidades vacantes para ocupación, realizará general mantenimiento de las tareas para mantener la apariencia limpia y aseada de las propiedades operadas por el Sha.

Responsable de realizar una variedad de trabajos de mantenimiento estructural, de plomería y de construcción eléctrica semi-hábiles y hábiles en las propiedades de Sha. El trabajo implica la reparación y el reemplazo de artículos tales como ventanas, puertas, canales, gabinetes, paredes, techos, tocadores, grifos, líneas de agua, enchufes eléctricos, y accesorios ligeros.  También realiza tareas de mantenimiento preventivo y tareas de conservación de terrenos.

El candidato debe ser un jugador de equipo y capaz de trabajar con un grupo diverso de personas. El candidato trabajará estrechamente con los residentes y el personal de administración de bienes.

Calificaciones mínimas: habilidad para leer y escribir en inglés más dos años de experiencia en el mantenimiento de edificios o apartamentos o una combinación equivalente de entrenamiento y experiencia. Capacidad de levantar a 50 libras y debe ser capaz de trabajar en condiciones climáticas extremas.  Todos los candidatos deben completar una solicitud para ser considerados para el cargo.  Se realizarán revisiones de antecedentes y exámenes de drogas y alcohol.

Por favor, envíe curriculum vitae a:
Autoridad de vivienda Sanford
Departamento de RRHH
P.O. Box 636
Sanford NC 27331
O por correo electrónico a: spdean@sha-NC.org
Plazo de aplicación: abierto hasta llenado
La aplicación está disponible en: www.Sha-NC.org

 

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Title Assistant Property Manager
Job Information

Responsible of assisting in managerial and administrative work involving the management and operation of Agency properties.  Responsible for the Agency receiving at least a satisfactory rating concerning HUD agency scoring systems such as Public Housing Assessment System (PHAS) and other future HUD required evaluation systems.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

  • Answers all incoming calls, assists callers with requests and/or directs to the appropriate person or agency.
  • Answers inquiries concerning policies and practices associated with the application and/or re-examination processes in a courteous and professional manner or routes/directs inquiries to appropriate staff.
  • Assists Property Manager in showing vacant units to prospective residents, assists in processing applications, quotes price, describes features, discusses terms of lease, and communicates property and community amenities and available neighborhood services.
  • Maintains quality control on resident records and files to ensure consistency and compliance with regulations and program requirements.
  • Reviews lease documents for accuracy and completeness prior to execution of leases by authorized personnel.
  • Coordinates the proper disposition of all paperwork relating to renting or vacating housing units in accordance with established procedures.
  • Prepares and assists in distribution of notices of rent violations and assists Property Manager with lease enforcement.
  • Conducts annual and follow-up housekeeping inspections. Performs move-in inspections.
  • Ensures appropriate annual recertification of residents and calculation of interim adjustments and entry of data into computer database. Monitors, prepares, and distributes annual recertification and interim adjustment notices.
  • Explains rent calculation to tenants and assists with completion of recertification materials as assigned. Prepares and sends appropriate notices of rent adjustments in accordance with HUD regulations.
  • Schedules and conducts re-examination interviews with tenants, following proper verification methods/processing for each re-examination in accordance with HUD and Agency policies and procedures. Conducts examination and resolution of income discrepancies as necessary.
  • Participates in review and discussion regarding non-compliant tenant issues with Property Manager to ensure clients are provided with reasonable opportunity to meet requirements to remain in compliance.
  • Processes move-outs in accordance with Agency policies and procedures, including conducting move-out inspections and exit interviews, prorating of rent, calculating applicable charges, recommending retention or return of security deposit if applicable, and tracking and closing resident files.
  • Processes and maintains files and correspondence associated with the leasing/occupancy process in an accurate and timely manner.
  • Maintains account information such as present rent and other collections due, late payment notification, and reconciliation of rent and other charges collected throughout the month with appropriate personnel.
  • Maintains assigned case records regarding terminated contracts and assistance or reduction in amounts in amounts of assistance and accurately updates system on all assigned cases and HUD forms in accordance with HUD regulations and Agency policy.
  • May compile statistical data and prepare reports related to Public Housing completed recertification, applicant folders, occupancy, and residents within level of expertise.
  • Acts as liaison with resident associations, assesses residents’ concerns, investigates resident complaints, schedules conferences to discuss and initiate solutions, informs residents of policy changes, and may assist in development of resident activities, making suggestions for improved participation in resident activities and implementation of resident incentive programs.
  • Acts as Property Manager in his/her absence.
  • Ensures privacy and maintains security of confidential materials.
  • Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience

Associate degree in Business, Public Administration, or Social Sciences from an accredited college or university and at least two (2) years of progressively responsible experience in management or in an administrative capacity in property management or low-income housing, or an equivalent combination of education, training, and experience resulting in the ability to fulfill the essential job duties of the position.

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Title Lead FSS & Resident Services Coordinator
Start Date 08242022
Location 1000 Carthage St. Sanford NC 27330
Job Information

Position Summary

Responsible for developing and delivering a broad range of counseling and referral services for low-income participants to help them move toward self-sufficiency and achieve their program goals, thereby reducing their need for subsidized programs and services.  Responsible for overseeing the development of grant funds for social services programs, location of potential funding sources, and for performing a variety of professional and technical tasks in the assessment of participant needs, the coordination of support service providers, and for monitoring the provisions of program services. These tasks are to be performed at a level that supports the Agency’s efforts to achieve the highest rating on HUD’s evaluation systems.  The duties listed below illustrate of the various types of work that may be performed.  The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

Responsibilities

Undertakes and performs the following and all other work-related duties as assigned.

  1. Supervises staff, providing ongoing assistance to support a positive and productive working environment. Participates in and/or recommends the selection, employment, training, direction, utilization, discipline, and termination of department employees.  Evaluates performance.

 

  1. Monitors contract and grant compliance. Collects and analyzes reporting data on the performance/effectiveness of program activities and social service agency responsiveness that are funded by third-party public and private sources for tracking, effectiveness, and quality control purposes.

 

  1. Maintains effective, consistent, and reliable relationships with community health and social services agencies to ensure targeted services are maintained to the measurable benefit of participants and that the distance between assessment and support is as short as possible.

 

  1. Develops procedures/systems necessary to monitor and track the progress of the programs, the number of residents that have been contacted, the number of residents that have responded, and the number and status of these residents that are actively already qualified or being assisted or prepared to qualify for participation in applicable Agency programs.

 

  1. Responds courteously to calls, written requests, and e-mails from participants, service providers, and other authorized agencies and representatives to answer questions, and provide information and assistance as appropriate.

 

  1. Works with Agency staff and public and private community agencies to recruit participants for the FSS program. Conducts pre-home visits with potential residents and ensuring accurate completion of appropriate form(s).

 

  1. Conducts in-depth interviews/discussions with FSS participants to determine eligibility of applicants and/or assess and identify service needs of program participants and any impediments to progress regarding job training, education, or skills enhancement.

 

  1. Attends community council meetings and maintains contact with community agencies for the provision of services and assists program participants in accessing appropriate public or private community agencies to obtain specialized types of assistance.

 

  1. Provides, or provides for, participant counseling in life skills areas including parenting, employment, education, financial management, public assistance, nutrition, etc. Educates participants regarding how to access resources.

 

  1. Establishes and maintains effective relationships with participating families to assist them in achieving program and family goals; counsels and advises FSS participants concerning the individual’s action plan and resources etc.

 

  1. Assists FSS participants in preparing applications and forms for school grants, scholarships, etc. Works with educational/training entities to coordinate and refine FSS admission requirements and procedures for monitoring FSS participants.

 

  1. Locates testing facilities to help FSS participants in choosing a career field and in job placement.

 

  1. Performs assessments of FSS to monitor participants’ progress towards meeting goals.

 

  1. Collects information and prepares reports regarding program participant demographic data that can be used in applying for grants or developing procedures and policies that better meet the needs of those served. Identifies, defines, and acquires/develops funding sources in both the private and public sectors to support existing and planned program activities.  Prepares proposals and applications for funding/grants for resident services programs and submits in a timely manner.

 

  1. Prepares, submits, and files regularly scheduled reports as required on program activities, accomplishments, and operational indicators in a timely and accurate manner.

 

  1. Maintains detailed case management files on participants files and processes files in accordance with Agency procedures and HUD regulations, including completing and securing all files on a daily basis.

 

  1. Works closely with Director of Operations and property managers in responding to reports of residents with a potential need for service coordination.

 

  1. Manages Resident Council Boards and assists them in the budget preparation and management process.

 

  1. Organizing agenda, creating informational brochures/flyers, and conducting meetings to inform interested and/or selected participants about FSS program goals and objectives.

 

  1. Ensures privacy and maintains security of confidential materials pertaining to activities and participants.

 

  1. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.

Education and Experience

Bachelor’s degree from an accredited college or university in psychology, sociology, social services, human services, education or closely related field or an equivalent combination of education and five (5) years’ experience sufficient to fulfill essential position functions.  Experience in HUD grant writing and case management preferred.

The following Certifications must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Chief Executive Officer or his/her designee:  Family Self Sufficiency service

Knowledge and Skills

  1. Thorough knowledge of pertinent HUD regulations on the FSS program and public housing management, and thorough knowledge of Agency policies and procedures.

 

  1. Thorough knowledge of accepted consultation and interviewing techniques.

 

  1. Thorough knowledge of community agencies, facilities, and services which can be utilized to aid program participants.

 

  1. Requires strong interpersonal, oral, and written communication skills; the ability to effectively communicate and interact with individuals of varying social, cultural, economic, professional, and educational backgrounds.

 

  1. Ability to act with tact, good judgment, and discretion; and to maintain the confidentiality of matters as appropriate.

 

  1. Ability to understand and follow moderately complex written and oral instructions, communicate and relate to persons of diverse backgrounds and abilities.

 

  1. Ability to make routine decisions in accordance with established administrative rules, regulations and policies, to explain the re-examination process to tenants in an objective and impartial manner.

 

  1. Skilled in operating computer equipment, applicable software packages, and general office machines.

 

  1. Knowledge of mathematics sufficient to perform calculation required for rent adjustments.

 

  1. Ability to prepare clear, concise reports and make appropriate recommendations within scope of responsibility.

 

  1. Ability to communicate clearly, concisely, verbally and in writing.

 

  1. Ability to establish and maintain effective and courteous working relationships with other employees, residents, and community agencies and other entities that provide services and secure the cooperation of others.

 

  1. Ability to deal effectively with situations requiring tact and diplomacy.

 

  1. Skilled in communicating on the level of the listener, recognizing when information has been misunderstood, and determining how to remedy the misunderstanding as needed to explain policies and procedures and to provide and exchange information to persons with varying levels of education, cultural backgrounds, and ages.
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