Job: HR/Accounts Payable Assistant

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Title HR/Accounts Payable Assistant
Job Information

Responsible for providing administrative and technical assistance to HR/Accounting in the day-to-day operations of human resources functions and duties including classification, recruitment, selection, orientation, benefits, and accounts payable.

  • Actively disseminating job opportunities for exempt and non-exempt positions through various methods including internet advertisements and/or print mediums.
  • Screening applications and résumés to identify potential candidates and forwarding appropriate candidate information to hiring managers for review.
  • Performing initial screening interviews and coordinating telephone and face-to-face interviews, ensuring all interviews and appropriating testing are performed in a non-discriminatory, EEO-friendly manner.
  • Maintaining communications with hiring managers and selected candidates throughout the hiring process.
  • Conducting job offers, counter offers, and participating in the negotiation of compensation.
  • Preparing formal offer letters and arranging dates for new hire processing and start dates.
  • Processing background checks and coordinating drug testing.
  • Implementing orientation sessions including providing information and insuring correct completion, processing, and filing of materials regarding benefits enrollment, Agency employee policy manual acknowledgment, Federal Form I-9, W-4, and other new-hire paperwork.
  • Opens daily mail and stamps with date received. Verifies vendor number, purchase order number, property, quantity, price and general ledger account number from the related purchase order. Verifies that purchase order has been received by staff and the date received. Insures that payments to vendors are timely to take advantage of discounts.
  • Enters and posts invoices into the financial accounting system. Splits paid charges. Ensures that all invoices balance to the batch total in the computer system as backup and files.
  • Enters and maintains payroll data for Finance Department to process payroll checks.
  • Handles documents on a variety of topics of a highly sensitive nature and maintains confidentiality regarding all documents and information received by or in the possession of the employee.
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